Task Assignment & Reminder Agent

Replaces a $50k Operations Coordinator. Watches files + tasks, assigns, hounds, escalates.

The Problem

An SMB owner spends $50k/yr on an Operations Coordinator whose biggest day-job is making sure nothing falls — every dropped file gets routed to an owner, every assigned task gets followed up at day 3 / day 7 / day 14, every overdue item gets escalated. The role is rule-driven file-and-task plumbing.

The Outcome

File drops in /intake/, or a task is assigned in Linear / Asana → agent uses tfeldmann/organize-style rules (filename pattern → owner / category) plus a follow-up engine that pings owner at SLA, escalates to manager at 2x SLA, files retros monthly on what slipped.

Day in the Life

Trigger: 'invoice_acme_2026-05.pdf' lands in /intake/ → agent recognizes pattern, files to /finance/ar/2026/, assigns 'review for posting' to bookkeeper with 3-day SLA

Day-3 8:00am: any task still 'open' past SLA → DMs owner with one-tap 'done / extend / escalate' buttons in Slack

Day-7 9:00am: anything past 2x SLA → CC's owner's manager + flags as overdue in the weekly retro doc

Deploy Specs

Runtime

python

Pattern

native-agent

Tier

medium

Setup Time

hours

Required Env Vars

ANTHROPIC_API_KEYGOOGLE_OAUTH_REFRESH_TOKENSLACK_BOT_TOKENLINEAR_API_KEYASANA_PERSONAL_ACCESS_TOKEN

Integrations

Google DriveDropboxSlackLinearAsana

GitHub Source

Repository

tfeldmann/organize

Stars

3,016

License

MIT

Last Commit

2026-04-27

Replace

Operations Coordinator

$50,000/yr

AgentDepot

$299/month

Save $46,412/yr · 13.9x cheaper

Deploy this skill →

14-day free trial · No credit card

Also Replaces

×Asana Business $25/user/mo

×Monday.com Pro $14/user/mo

×ClickUp Business $19/user/mo

Not Technical?

Expert Setup — $499

Our team deploys this exact skill for you — integrations connected, tested, live in your AWS within 48 hours.

Book your setup →